Pay runs
Pay everyone on time
Set a pay schedule that adjusts for weekends and holidays. Run off-cycle pay runs for bonuses or held salaries, without waiting for the next month.
Zoho app · setup by a Zoho Advanced Partner
Zoho Payroll India – Salary, PF, ESI, PT and TDS Set Up Right
Salary sheets in Excel, last-minute PF and TDS work, and staff asking for payslips? We set up Zoho Payroll so salary runs on time and compliance is ready every month.
Infobyd Software Solutions is a Zoho Advanced Partner in India that sets up Zoho Payroll India for growing businesses. Since 2016 we have served 1240+ clients across India and abroad. We configure salary structures, PF, ESI, professional tax, LWF, TDS and payslips in Zoho Payroll, connect it with Zoho People and Zoho Books, and train your HR team.
- 4.3 on Google (74 reviews)
- 4.8 on Zoho Partner Directory
Free plan
Free forever for up to 10 employees
- Basic payroll features
- Salary, payslips and statutory basics
As listed on Zoho's pricing page. Zoho may change plans and limits.
Start free
Sign up through Infobyd, your Zoho partner, and get free setup advice.
Why Infobyd
Why choose Infobyd as your Zoho Payroll partner
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Zoho Advanced Partner an official Zoho partner.
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1240+ clients served since 2016, in India and abroad.
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Since 2012 our CEO has worked with Zoho since 2012.
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4.3 Google rating from 74 reviews in Indore.
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Indore and Patna offices, with online support across India and abroad.
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24x7 support for clients after go-live.
Sound familiar?
Signs you need payroll software
Payroll mistakes hurt trust and can lead to penalties. You likely need payroll software with PF, ESI, PT and TDS built in, like Zoho Payroll, if:
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Salary is calculated in Excel. One wrong formula changes many salaries.
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Compliance is a monthly rush. PF, ESI, professional tax and TDS are worked out by hand every month.
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Different states, different rules. Staff in more than one state means different professional tax slabs.
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Employees keep asking HR. For payslips, tax details and Form 16, again and again.
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Attendance and salary are not linked. Leave and late marks are copied by hand into salary sheets.
Quick answer
Set up by a Zoho Advanced Partner
What is Zoho Payroll?
Zoho Payroll is online payroll software from Zoho, with a separate edition made for India.
- It works out salary, deductions and tax for each employee and runs payroll on a fixed schedule.
- It handles PF, ESI, professional tax and TDS.
- Employees get their own portal and mobile app for payslips and tax details.
What the software does
Key features of Zoho Payroll
These are the main things the Zoho Payroll software does. Next, we show what we set up for you.
Salary structures
Set pay once, reuse it
Use ready components like basic, HRA and allowances, or add your own. Save salary templates and use formulas for calculations.
Statutory compliance
Deductions done for you
EPF, ESI, professional tax, LWF and statutory bonus are worked out inside the software. TDS on salary and on contractor payments is also handled.
Employee self-service
Fewer questions to HR
Staff see payslips, submit IT declarations and proofs, claim reimbursements and track loan EMIs. They can download TDS details and Form 16 from the portal.
Approvals and access
The right people check every pay run
Set multi-level approvals for pay runs, reimbursements and salary changes. Custom roles limit each team member to the data they need.
Payments and reports
Pay and track costs
Pay salaries by direct deposit through supported banks, or with a bank advice file. Reports show payroll costs and salaries, and can be exported with a password.
See the full feature list on Zoho's official Zoho Payroll features page.
AI in Zoho Payroll (Zia)
Zia is the AI assistant built into Zoho Payroll.
Answers for employees
Zia answers employees' payroll questions inside the employee portal, so HR gets fewer calls.
Tell Zia what to do
Give Zia instructions in plain words to get payroll work done.
AI features can differ by plan. We check which ones your plan includes before we set them up.
Made in India. Made for the world.
What Zoho Payroll does for Indian businesses
Zoho Payroll has a separate edition made for India. As per Zoho, it covers:
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EPF (Provident Fund)
Employee and employer PF contributions, set per employee as per your policy.
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ESI
Automatic ESI deductions for eligible employees.
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Professional Tax (PT)
State-wise PT slabs applied based on each employee's work location.
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Labour Welfare Fund (LWF)
Where it applies in your state.
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Statutory bonus
Under the Payment of Bonus Act.
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TDS on salary
Automatic TDS calculation per employee, challan recording and quarterly TDS return files (Form 24Q; under the new Income-tax Act, 2025, this return is called Form 138, and Zoho Payroll supports it).
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Form 16 for employees
(called Form 130 under the new Act from Tax Year 2026-27), and Form 12BA for perquisites.
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TDS for contractors
Under sections 194C and 194J.
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Payslips
Custom payslip formats, emailed to employees. Zoho also added payslip download on WhatsApp (depends on your plan).
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Employee portal
Staff submit IT declarations, download payslips, see TDS details and Form 16, and raise reimbursement claims.
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Loans and advances
EMI deducted automatically from salary.
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Reimbursements
Fuel, medical, phone and other claims.
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Bank transfer
Direct salary transfer through supported banks (Zoho lists ICICI and HSBC), or a bank advice file for other banks.
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Reports
Statutory reports and summaries for audits.
Industries
Zoho Payroll use cases
Manufacturing units
many workers, shift-based attendance, PF and ESI for most staff. See
payroll for manufacturing units.
01
Multi-location businesses
staff in more than one state with different PT and LWF rules.
02
Service companies and agencies
salaried staff plus contractors with TDS under 194C/194J.
03
What we set up
What we set up in Zoho Payroll
As your Zoho Payroll implementation partner, we set up Zoho Payroll to match your company policy:
1st–30th
Attendance period
Month
28th
Pay run prepared
Prepare
Last working day
Salary paid
Pay day
- 1 Set work locations
- 2 Pick monthly pay date
- 3 Payroll runs on schedule
Feature 1 of 9
Company and pay schedule
Company details, work locations and pay schedule.
Zoho Payroll · Salary template
Template: Executive · Monthly
| Basic | ₹20,000 |
| HRA (40% of basic) | ₹8,000 |
| Special allowance | ₹7,000 |
| Employee PF | -₹1,800 |
| Net pay | ₹33,200 |
- 1 Pick salary components
- 2 Set formulas once
- 3 Reuse for many staff
Feature 2 of 9
Salary structures
Salary components (basic, HRA, allowances, deductions).
| Rule | Indore | Patna |
|---|---|---|
| EPF | On | On |
| ESI | On | On |
| Professional tax | MP slab | Bihar slab |
| LWF | MP rule | Check |
PT slab changes by work location
- 1 Turn on PF and ESI
- 2 Set PT and LWF by state
- 3 Deductions work out automatically
Feature 3 of 9
Statutory settings
PF, ESI, PT, LWF and bonus settings per location.
Window open
Submitted
Verified
TDS updated
Zoho Payroll · IT declaration
Tax regime chosen
Rent receipts uploaded
80C proof verified
Proof window closes on 31st
- 1 Open declaration window
- 2 Staff submit proofs
- 3 TDS is worked out
Feature 4 of 9
TDS and IT declarations
TDS settings, tax regime handling and IT declaration window.
Excel sheet
Bank details
PF / ESI no.
Salary
RK
Sample Employee
Imported just now
Active
- Employee ID
- EMP-0042
- Location
- Indore
- Bank a/c
- XXXX7781
- UAN
- 10XXXXXXX21
- CTC
- ₹4,20,000
- 1 Upload employee sheet
- 2 Fields are mapped
- 3 Profiles are created
Feature 5 of 9
Employee import
Employee data with salary, bank and statutory details.
Zoho Payroll · Payslip
Sample Traders · September payslip
| Gross earnings | ₹35,000 |
| PF | -₹1,800 |
| Professional tax | -₹208 |
| Net pay | ₹32,992 |
- 1 Add logo and layout
- 2 Payslip made each pay run
- 3 Sent to employee
Feature 6 of 9
Payslip template
Payslip design with your logo.
Draft
HR check
Finance approval
Paid
Zoho Payroll · Pay run
Attendance synced
Salary changes checked
Finance head approval
Waiting for finance approval
- 1 HR prepares pay run
- 2 Manager checks and approves
- 3 Salary goes to bank
Feature 7 of 9
Pay run approvals
An approval flow for pay runs.
Zoho People
Zoho Expense
Zoho Payroll
Zoho Books
PR
September pay run
Linked data
Synced
- Loss of pay days
- 2 (from People)
- Reimbursements
- ₹4,500 (from Expense)
- Journal
- Posted to Books
- Employees
- Sample team
- 1 People sends attendance
- 2 Payroll works out salary
- 3 Books gets the entries
Feature 8 of 9
App links
Links with Zoho People for attendance and leave and with Zoho Books for accounting.
| Employee | Old sheet | Zoho Payroll | Match |
|---|---|---|---|
| EMP-0011 | ₹28,400 | ₹28,400 | Yes |
| EMP-0024 | ₹41,250 | ₹41,050 | Check |
| EMP-0042 | ₹32,992 | ₹32,992 | Yes |
One gap found and fixed before go-live
- 1 Run month in Zoho Payroll
- 2 Compare with old sheet
- 3 Fix gaps before go-live
Feature 9 of 9
Test pay run
A test pay run with your real data before the first live payroll.
Works with your tools
Zoho Payroll integrations
Data comes in from
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Zoho People Attendance, leave and employee data flow into payroll.
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Zoho Expense Approved reimbursements flow into salary.
Zoho Payroll
Salary and payslips
Data goes out to
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Zoho Books Salary and statutory entries post to accounts.
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Zoho Analytics Payroll cost dashboards.
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WhatsApp Payslips and payroll documents reach employees on WhatsApp.
All of these are included in Zoho One, if you want HR, payroll and accounts together.
Anywhere, safely
Zoho Payroll mobile app and security
Mobile app
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Payslips on the phone Employees see current and past payslips anytime.
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Tax documents Download Form 130, review IT declarations and track investment proofs.
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Loans and PF Track loan repayments and see an EPF contribution summary.
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Attendance and leave Check in and out, apply for leave and see the holiday list.
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Queries and alerts Raise payroll questions and get alerts when payslips are released.
Security and privacy
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Certified security Zoho holds internationally recognised security certifications, like ISO/IEC 27001.
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Audited controls A SOC 2 audit, and GDPR compliance.
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Your data stays yours You control who sees what with roles and permissions in Zoho Payroll.
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India data centres Your data can stay in India.
Your road to Zoho
Our Zoho Payroll implementation steps
How long does it take? Time depends on scope — number of employees, locations and integrations. We share a clear plan after the free consultation.
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1
Free consultation. We understand your team size, locations and current payroll method.
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2
Policy mapping. We list your salary components, statutory rules and approvals.
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3
Setup and import. We configure Zoho Payroll and import employee data.
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4
Parallel test run. We run one month in Zoho Payroll alongside your current method and match the numbers.
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5
Training and go-live. We train HR and accounts, then support your first live payroll. After that, we offer ongoing Zoho support plans.
Pricing
Zoho Payroll pricing
Paid to Zoho
Zoho licence
Zoho Payroll licence price depends on the plan and the number of employees. As per Zoho, there is a free plan for up to 10 employees and a 14-day free trial. See the latest prices on Zoho's official page: https://www.zoho.com/in/payroll/pricing/
Paid to Infobyd
Our setup and support
For our setup and support service, we do not show a fixed price. Click Get a quote and we will share a clear proposal.
The free trial opens on Zoho's website. When you sign up with this link, your Zoho account is linked to Infobyd as your Zoho partner.
Our work, in our clients' words
Real case studies, client reviews and guides linked to this page.
Case studies
All case studies
Software (AI for accounting firms)
Docyt
Challenge: Leave, time, reviews and payroll were handled by hand in separate tools.
All HR work in Zoho People, with staff self-service.
Read case study Events and exhibitions · Ontario, CanadaNational Event Management
Challenge: Agents tracked many events, products and custom contracts by hand.
Contracts, payments and CRM records now update on their own.
Read case study Manufacturing · Madhya Pradesh, IndiaBuild Block Company
Challenge: Enquiries, quotes and follow-ups lived in spreadsheets, paper and phone calls.
One sales system with reminders and live pipeline reports.
Read case study
“
What our clients say
Copied as written on infobyd.com. See all clients
Excellent service. Timely response from the team helps us to seamlessly implement new features and modules.
Very hard working and supportive team.
Infobyd has successfully migrated all the E-mail data into ZOHO from three different servers
The team clearly understood our requirements, delivered everything on time, and provided excellent support
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FAQ
Zoho Payroll FAQs
Does Zoho Payroll support PF, ESI, PT and TDS?
Yes. The Indian edition of Zoho Payroll calculates EPF, ESI, professional tax, labour welfare fund and TDS on salary, and gives you the reports you need for compliance.
Can Zoho Payroll generate Form 16?
Yes. Zoho Payroll generates Form 16 for employees, and employees can download it from their portal. Under the new Income-tax Act, 2025, Form 16 is called Form 130 from Tax Year 2026-27, and Zoho Payroll supports Form 130.
Does Zoho Payroll file PF and ESI returns directly?
Zoho Payroll calculates PF and ESI and generates the return files (such as the EPF ECR file) for filing on the EPFO and ESIC portals.
Does Zoho Payroll work with Zoho People?
Yes. Attendance, leave and employee details from Zoho People can flow into Zoho Payroll, so HR does not copy data by hand.
Is Zoho Payroll free for small businesses?
Zoho lists a free plan for up to 10 employees. Larger teams need a paid plan. Check Zoho's pricing page for the latest details.
Can you set up payroll for staff in different states?
Yes. We set up each work location so the right professional tax and LWF rules apply to each employee.
Is Zoho Payroll data stored in India?
Zoho runs data centres in India. Accounts on Zoho's India data centre keep their data in India. We check your account's data centre during setup.
Can employees see their payslips on the phone?
Yes. Zoho Payroll has an employee app for iPhone and Android. Employees can see payslips, download Form 130, review IT declarations and track loans.
Free consultation
Run salary on time, every month
Book a free 30-minute call. We will review your current payroll and show how Zoho Payroll can handle it.
- Free first call with a Zoho consultant
- Clear plan and quote – no hidden surprises
- Zoho Advanced Partner · 1240+ clients served